Background of Tearfund
POSITION IN ORGANISATION
KEY RESPONSIBILITIES
Logistics Support
Tearfund
is an international relief and development agency working globally to
end poverty and injustice, and to restore dignity and hope in some of
the world’s poorest communities.
We
have a vision to see 50 million people released from material poverty.
We operate in more than fifty countries around the world. We deliver our
strategy by:
● Developing communities and building resilience, sustainably and holistically
● Changing unjust policies and practices to deliver justice for poor communities
● Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.
We
are committed to developing experts who are inspired, resourceful,
courageous, compassionate and equipped. If you are interested in working
with us, take time to look around our website and discover more about
our unique organisation.
Tearfund’s Application Process
If you would like to apply for this job, please send your CV to nepal-recruitment@tearfund.org. You will be sent Application Form from the same email.
The deadline to apply for this position is mentioned. However the vacancy will be closed once suitable candidates are found.
JOB OVERVIEW
The
post holder will be responsible for providing administrative support to
the Nepal response team. In particular the Administrative assistant
will work closely with HR, Logistic and Finance supporting them in day
to day activity. Admin Assistant will also provide secretariat support
to Tearfund Nepal Team.
POSITION IN ORGANISATION
▪ Grade: 8
▪ Reports to: HR Officer
▪ Works closely with the Logistics Officer and Finance Officer and other members of the Nepal Response Team
ORGANIZATIONAL REQUIREMENTS
● The
post-holder will, at all times, carry out their responsibilities with
the utmost respect for the protection of children in accordance with
Tearfund’s Safeguarding Policy.
● The
post-holder will be expected to behave in accordance with Tearfund’s
‘Code of Conduct’ as referred to in the Personal Conduct Policy.
Logistics Support
➢ Support Logistics Officer in organising in-house meetings, workshops and seminars.
➢ Manage log books of office stationery and supplies and their use by staff according to internal procedures
➢ Support
the Logistics Officer in organising airport picks and accommodation and
ensure they are at ease and settled in. Provide logistics support in
facilitating trips for visitors.
➢ Ensure
proper functioning of utilities like telephone, electricity, internet
and water and if there was a problem then in liaison with Logistics
coordinate the repairs.
➢ Support the HR Officer in monitoring tasks assigned to cooks, cleaners and guards.
➢ in Liaison with Logistics and Finance coordinate the payment of utilities such as water, electricity, internet etc.
Finance Support
➢ Supporting Finance in banking transactions
➢ Supporting finance in basic book keeping and filling as requested.
➢ Collecting Time Sheet from employees and liaise with concerned departments for verification and record keeping.
➢ In liaison with Finance and HR coordinate the monthly payments of Provident fund and Citizen Investment Trust.
Administration
➢ Serve as first point of contact for all visitors to the Tearfund Nepal office
➢ Deal with queries or requests from visitors and employees related to office administration.
➢ Perform services such as typing, faxing, scanning, photocopying, translating etc.
➢ Providing secretariat support to CD/DCD/Response Manager when consigned.
➢ Maintain record and dispatch of magazine/official letter/documents.
➢ Perform any other task or duty assigned by management reasonably and lawfully incidental to above.