Save the Children is an international non-profit organization
working in Nepal and Bhutan to create positive and lasting change for
Children. It advocates for the rights of children and expresses zero
tolerance to any kind of child abuse. Save the Children expects that
anyone associated with it abides by its child safeguarding policy. Save
the Children invites applications from the interested and eligible
candidates who are reliable, accountable and have the ability to deliver results with the highest level of integrity and who value diversity for the following position.
Role Purpose
The Senior Program Manager - East Regional Office (ERO) is responsible for leading and overall management of the Save the Children's programs/projects at regional level. S/he will ensure high quality child focused programs are delivered, reaching to the most vulnerable and at risk children; timely and quality monitoring of program/project activities; financial, personnel, administrative and partnership management of regional office, in close consultation with Deputy County Director - Program Operations.
Specifically, the position holder ensures the regional level grants, funds tracking mechanisms are in place and quality reports are prepared & submitted in timely manner and corrective measures are taken proactively. S/he ensures partners' annual plans are fully aligned with the Country Strategic Plan (CSP) and Save the Children's Theory of Change. S/he is accountable to promote, use and safeguard the organizational policies and procedures. oversee management of all partner organizations in the region and support the Deputy Country Director - Program Operations for ensuring smooth phase in, phase-over/out and new selection of the partners. The Senior Program Manager - ERO is also responsible for regional and district level coordination, collaboration, linkages with governments, UN, donors, NGOs, civil societies for joint advocacy and smooth implementation of program and regional administration. Provide emergency response. Communicate regional learning and issues to Deputy Country Director - Program Operations.
Term and Location: Fixed term position based in Biratnagar - East Regional Office (ERO)
Reports to: Deputy Country Director - Program Operations
Staff reporting to this position: Directly total 7-9 staff and more than 40 staff indirectly - Program Coordinators at Regional Office level, Project Managers/Coordinators, Admin. & Finance Coordinator
Required Qualification: Master's degree in Management, Development Studies, Social Science or related field with at least 5 years of professional experience at managerial or leading position in international development agencies (bi-lateral, INGOs etc.)
Key Areas of Accountability
The deadline to apply for the above position/s is 17:00 hrs, April 14, 2014.
Only short listed candidates will be contacted for further selection process. Canvassing at any stage of the processes shall lead to automatic disqualification.
The Senior Program Manager - East Regional Office (ERO) is responsible for leading and overall management of the Save the Children's programs/projects at regional level. S/he will ensure high quality child focused programs are delivered, reaching to the most vulnerable and at risk children; timely and quality monitoring of program/project activities; financial, personnel, administrative and partnership management of regional office, in close consultation with Deputy County Director - Program Operations.
Specifically, the position holder ensures the regional level grants, funds tracking mechanisms are in place and quality reports are prepared & submitted in timely manner and corrective measures are taken proactively. S/he ensures partners' annual plans are fully aligned with the Country Strategic Plan (CSP) and Save the Children's Theory of Change. S/he is accountable to promote, use and safeguard the organizational policies and procedures. oversee management of all partner organizations in the region and support the Deputy Country Director - Program Operations for ensuring smooth phase in, phase-over/out and new selection of the partners. The Senior Program Manager - ERO is also responsible for regional and district level coordination, collaboration, linkages with governments, UN, donors, NGOs, civil societies for joint advocacy and smooth implementation of program and regional administration. Provide emergency response. Communicate regional learning and issues to Deputy Country Director - Program Operations.
Term and Location: Fixed term position based in Biratnagar - East Regional Office (ERO)
Reports to: Deputy Country Director - Program Operations
Staff reporting to this position: Directly total 7-9 staff and more than 40 staff indirectly - Program Coordinators at Regional Office level, Project Managers/Coordinators, Admin. & Finance Coordinator
Required Qualification: Master's degree in Management, Development Studies, Social Science or related field with at least 5 years of professional experience at managerial or leading position in international development agencies (bi-lateral, INGOs etc.)
Key Areas of Accountability
- Ensuring Quality of Programs/Projects
- Ensure kick off of all the projects in the region and partners
- Provide clear directions/guidance to the Regional and partner organization's team in designing cost effective, result oriented projects/programs, in collaboration with government (if required) for long lasting impact on target beneficiaries in line with CO's CSP, CAP and members country requirement.
- Lead/facilitate and contribute in preparing strategic plan and implementation plan of the Regional Office and Partner Organizations including budget new approaches and strategies
- Review and ensure that the plans / proposals and budget submitted by POs are in line with SC's CSP and CAP.
- Ensure that all sponsored children received significant benefit from programs in the sponsorship project areas.
- Ensure annual logistic plan of partners and region are available and implemented accordingly
- Project/program management and development
- Develop detailed project / program work plans along with budget and implementation strategies in accordance with CSP, CAP and SC's theory of change for regional offices
- Ensure projects / programs tracking systems are developed for tracking projects/programs / partners' progress, budget expenses. Ensure tracking of activities and expenditures are conducted on a monthly basis. Take immediate and prompt corrective actions as required in close coordination with project and finance point persons in region and in KTM PO team.
- Contribute in developing country annual plan, project development and concept notes together with CO POD team
- Ensure project/programs are regularly monitored by SC, PO and, concerned stakeholders with appropriate monitoring check.
- Conduct semi/annual review meeting to see/share the progress, lesson learnt, best practices and collect suggestion from PCs and PO for further improvement in program management/implementation in region.
- Program Partners' Management
- Ensure adequate technical and managerial backstopping to PCs and POs to enhance their organizational capacity for better performance.
- Ensure smooth relationship with Partner Organizations during program/project period maintained.
- Ensure smooth management of partnership with NGOs, private sector and government line agencies at regional level
- Backstopping to POs to enhance their organizational capacity for better performance.
- Ensure phase in and phase out plans for partners are in place and documented.
- Lead/facilitate and contribute in preparing strategic plan and detailed implementation plan of pas, based on SC's CSP, CAP and Regional need, ensuring use of lessons learned, evaluation recommendations, best practices and incorporating financial plans
- Ensure legal compliances and effective implementation of partnership agreements
- Ensure regular follow up and support to PCs and POs for project/program and budget progress, verifying implementation, monitoring, reporting, documentation etc.
- Ensure the partnership guideline is followed and deal with partnership modality and issues
- Ensure PCs and POs are well oriented on SC policies and compliances.
- Administrative Management
- Ensure day to day administrative and management work in Regional office Ensure the security of staff and property is safeguarded
- Ensure operations and logistic supports are properly managed as per the requirement of the Regional office
- Ensure the clear lines of communication are maintained between the PCs, POs and stakeholders in region, Regional office and Country office.
- In coordination with Country Office Support Service, Finance and HR departments, ensure effective implementation of organizational policy at the regional levels
- Serve as point person to promote and implement Child Safeguarding Policy in region (Mandatory)
- Personnel Management
- Contribute to the development of staffing structure in region, based on programmatic, administrative and financial requirements of the Regional office
- Work closely with HR and Program Implementation department to ensure staff positions are in place to deliver effective programs
- Update and submit the job description of the Regional staffs to concerned department as required
- Ensure all staff members have clear performance objectives, based on their job descriptions and evaluate the staffs performances and provide feedback for their performance improvement and capacity building
- Ensure all staff members have monthly work plans in place with substantial amount of time provided to monitoring of Regional programs using standard check-lists and well documented reports of field visit and support.
- Organize different foras and of meeting to keep abreast of progress/plan at Regional level,
- Recommend and arrange to provide appropriate training opportunities to the Regional staffs based upon the need and program. Provide mentoring and coaching to the staff members for their capacity building.
- Provide' 'puts in developing the organizational position and share with program and partners team.
- Financial Management
- Ensure all projects/program budget are clearly developed in phase budget frame, with monthly, quarterly breakdowns.
- Identify Program/project Coordinators/Officers in Regional Office to closely follow up and ensure project/program activities and budget progress.
- Ensure Program/project Coordinators/Officer prepare and follow up burn rates for annual, quarterly and monthly budget for all projects / programs implemented by Regional office.
- Prepare and recommend for amendment/s in quarterly project/program budget release for Regional office in consultation with Deputy Country Director (Program Operations)
- Function as the budget holder for Regional office and ensure the releases of budget to POs are in line with the approved plans
- Ensure monthly tracking of budget planned versus expenditure are in place and Deputy Country Director (Program Operations) is kept informed
- Ensure overall financial monitoring is regularly undertaken (at least every quarter) and notify the Deputy Country Director (Program Operations) upon any kind discrepancies observed.
- Ensure accuracy in recording and documentation of all the financial transactions such that it is in line with organization policies and as per the requirement of donors
- Ensure the implementation of audit plan and carry out recommendations / action plans.
- Reporting
- Support/ensure monthly, quarterly, half-yearly and annual progress reports (both program and financial) prepared, monitored and reviewed as relevant
- Ensure timely and quality reporting to donors
- Ensuring Quality of Program/Projects' monitoring and evaluation
- Ensure monitoring of programs/projects at Regional, partner and beyond are in place
- Ensure/support for effective implementation of Monitoring, Evaluation, Accountability & Learning in partners and region
- Ensure effective management of monitoring, evaluation and documentation, research and surveys of program activities; ensure programmatic and financial accountability in the use of funds and achievement of annual and CSP targets
- Set up data base systems at regional and PO level and use information from data base to track projects/program progress on monthly basis.
- Capacity Building of SCI and PNGO staff
- Develop technical and managerial capacity building requirements plan for Regional Office team and in partners. Share and coordinate with Deputy Country Director (Program Operations) to ensure the Regional office gets required support as and when necessary.
- Representation
- Represent the organization to government, international agencies, networks and donors in the region
- Maintain close relationship with GOs, l/NGOs, UN, & donors to ensure that programs are implemented in an effective and coordinated manner and maintain good public relations
- Represent organization in different forums as required in line with organizational objectives and goals.
- Emergency
- Ensure Emergency preparedness plans for small and medium sized are in place and responded as and if required
- Supporting Save the Children's dual mandate of development programs as well as being the leader in emergency preparedness and response for children.
- Occasional Significant Duties
- Arrange and lead visit of visitors in the field
- Perform any duties as and when required or assigned by the organization/line manager
- Proven working experience in leading and managerial portfolio in international development agency
- Strong knowledge of program/project and partnership management
- Sound understanding of grant/fund management, financial management and budget tracking/analysis skills
- Strong knowledge and skills on detailed implementation plan (DIP) and project work plans
- Excellent interpersonal skills to coordinate and network with multi-partners specially government along with good training & facilitation skills
- Ability to develop networks and linkages with stakeholders and manage a diverse team effectively
- Ability to effectively present information (orally and for publication) to government officials, funding organization, public groups, organizational management etc.
- High level of proficiency in oral and written communication in English and Nepali language with excellent analytical and reporting skills
- Proficiency in Microsoft Word, Excel, PowerPoint and other standard software(s)
The deadline to apply for the above position/s is 17:00 hrs, April 14, 2014.
Only short listed candidates will be contacted for further selection process. Canvassing at any stage of the processes shall lead to automatic disqualification.
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