Finance Monitoring Officer (1 position)
Role Purpose:
S/he will be responsible for providing day to day financial and administrative support to the Suaahara Kathmandu Cluster Office. The key responsibilities are conducting frequent monitoring & support visits to Suaahara district offices & partner organizations to ensure USAID compliances are met, preparation of periodic financial reports, reviews of financial reports, preparing vouchers/payments, posting of financial data in accounting system; and support on administrative & logistic management. S/he will closely works with Program and Operations team in Kathmandu.
Term and Location: Fixed term grant position based in Kathmandu Cluster Office with regular field visits
Required Qualification: Bachelor Degree (preferable in Management) with minimum 3 years of experience in relevant field
Key Areas Of Accountability :
S/he will be responsible for providing day to day financial and administrative support to the Suaahara Kathmandu Cluster Office. The key responsibilities are conducting frequent monitoring & support visits to Suaahara district offices & partner organizations to ensure USAID compliances are met, preparation of periodic financial reports, reviews of financial reports, preparing vouchers/payments, posting of financial data in accounting system; and support on administrative & logistic management. S/he will closely works with Program and Operations team in Kathmandu.
Term and Location: Fixed term grant position based in Kathmandu Cluster Office with regular field visits
Required Qualification: Bachelor Degree (preferable in Management) with minimum 3 years of experience in relevant field
Key Areas Of Accountability :
- Conduct monitoring & support visits to District Offices and Partner Organizations
- Conduct visits for reviewing financial & administrative systems, internal controls and capacity building
- Identify and support in the strengthening financial management
- Ensure that donor compliances are met
- Support on administrative & logistic management
- Manage logistic support for program workshop and meetings
- Process, track and follow up for Suaahara materials distribution in districts
- Support on administrative works of the cluster
- Day-to-day finance functions including financial reporting
- Preparation of payments, receipts & adjustments vouchers
- Maintain proper filing system of all financial & administrative documents, retrieving efficiently for internal reviews, audit and other purpose
- Enter accurate financial data in SCI accounting system i.e. Agresso and FAMAS
- Work closely with Finance Coordinator to prepare periodic financial reports, budgets, revisions and analysis
- Internal control, compliances and audits
- Ensure robust internal control system exists within cluster office and partner organizations
- Ensure compliance of local laws, donor requirements, and SCI procedures throughout cluster and partner organizations
- Ensure that the accounting is performed in line with donors and SCI procedures, and with national and international accounting standards. Adhere the organizational policy, procedures, local laws and donor’s requirement
- Assist to plan and facilitate audit functions, including taking action on follow up and implementation of audit recommendations
- Any other duty assigned by immediate supervisor
- Knowledge of documentation and Financial data analysis
- Familiar with USAID compliance, rules and regulations will be added value
- Familiar with Nepal tax rules and regulation, VAT procedure
- Sound knowledge of Word, Internet
- Strong knowledge of Excel
- Prior experience of USAID grant management
- Familiar with FAMAS accounting software
- Team work, hardworking, learning attitude, timely reporting
- Initiative taking, open minded, Supportive